Vacancies

Officer Manager (M/V)


 

Ketchum Brussels is looking for an Office Manager (M/V). He/she will provide comprehensive, co-ordinated and efficient support to the Brussels office and Leadership Team. Reporting to the Managing Director, the successful candidate will be responsible for the following:

Office Management & Administration:

  • Managing incoming and outgoing telephone calls
  • Guest hospitality
  • Focal point for all service providers for office-related responsibilities such as:
  • Ordering office supplies
  • Handling Courier services
  • IT/technical issues coordination
  • Hotel and travel bookings for our staff, for guests and employees from other offices
  • Checking incoming supplier invoices and liaising with accounting team
  • Operational HR-work (meal vouchers distribution, coordinating holiday and similar requests, recruitment  coordination: liaising with HR and the MD on new hires, interns, etc.)

Personal Assistance to the Managing Director:

  • Managing the agenda of the Managing Director
  • Discuss and execute operational managerial tasks

Communication & Events:

  • Preparing and distributing news about the office to the team
  • Managing small office and client events

Competencies:

  • Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint), Outlook
  • First class communication skills; assertiveness is needed to be able to collaborate with demanding consultants
  • Business affinity
  • Fluent in Dutch, French & English; oral and written along with strong awareness of cultural differences
  • Experience with working in an international environment (agency experience in an asset)
  • Highly motivated and self-driven
  • Eye for detail
  • Excellent in time management
  • ‘Can do’ attitude – problem solver
  • Flexible in working hours
  • Team player and high degree of motivation and loyalty
  • Need to be seriously open to have fun

Experience:

  • Minimum Bachelor level
  • Minimum 3 years of working experience, preferably in a similar role

Offer

  • The best of both worlds : a company with a warm, family spirit that is part of a leading worldwide network.
  • Excellent opportunity to join a growing company.
  • Chance to develop within the role, depending on your strengths and interest.
  • An informal working atmosphere where team spirit is the real deal.

Apply here

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